Administrative Assistant US

Who We Are

Founded in 1963 by Mary Kay Ash with a bold mission to enrich women’s lives, Mary Kay has grown into one of the world’s most successful and enduring beauty brands. For more than 60 years, our people-first culture and commitment to innovation have powered our global success in skincare, color cosmetics, nutritional supplements, and fragrances. Our corporate teams spanning R&D, marketing, IT, manufacturing, distribution, supply chain, analytics, and more play a critical role in supporting millions of Independent Beauty Consultants across more than 35 markets worldwide. At Mary Kay, employees collaborate on meaningful work that drives real impact, fuels entrepreneurship, and advances science backed beauty. Guided by purpose, we are equally committed to sustainability, supporting women affected by cancer and domestic abuse, and inspiring future generations, all while offering rewarding careers with global reach and opportunities for growth.

What We Offer

• Generous Paid Time Off

• 401K & Profit Sharing

• Medical, Dental & Vision Coverage

• Free On-site Fitness Center & Health Clinic

• Tuition Reimbursement

• Employee Product Discounts

About the Role

Performs secretarial/administrative duties to support departmental management. Requires detailed knowledge of the function and a good understanding of overall Company business and objectives.

Responsibilities: 

• Supports the Manager/Director or department administratively with calendar management, expense reports, travel arrangements and itineraries, monthly Executive Summaries and staff meeting agendas and minutes. Also provides administrative support to departmental personnel. May perform miscellaneous duties such as providing notary services, maintaining department calendar and contacts, expense reports, department holiday party and other miscellaneous team building events, performing investigative research and resolving inquiries. Interacts with senior and mid-level management, Human Resources, international subsidiaries, Legal and outlying branches to research and respond to requests or department policy issues.

• Answers, screens, and redirects phone calls as necessary. Takes messages as appropriate and offers solutions to non-routine inquiries, often requiring some research. Opens and prioritizes departmental mail and informs appropriate personnel of urgent or critical issues.

• Composes correspondence of a non-routine nature in response to interoffice and outside inquiries, often requiring research. Types correspondence from handwritten notes or dictation deciding best format and/or layout to use.

• Collects, organizes, interprets and summarizes data of various types into proper format, including creation of spreadsheets, for analysis by management personnel.

• Assists in the annual preparation of the departmental budget by gathering information from previous year and providing year-end estimates of actual versus planned expenses to be analyzed for budget planning.

• Typically tracks asset inventory for department; coordinates new asset purchases with IST, records capital expenditure purchases and reports to appropriate Mary Kay department when assets require maintenance, if under warranty, where they physically reside, if they are moved, etc.

• May coordinate Records Management for department. Liaisons between Records Management department and own department management to establish schedule for retaining important corporate records; will oversee the maintenance and destruction per the schedule of on and offsite department records.

• This job requires on-site work at a Mary Kay facility.